Privacy policy
Date: July 27, 2022
Style Outside the City is committed to safeguarding the privacy all those who visit our website. Please read the following Policy to understand how we will collect and use your information and the rights you have in relation to your information.
References in this notice to "your information" are also to personal information that you provide to us.
Updates
Style Outside the City may modify this Policy from time to time to reflect our current privacy practices. When we make changes to this Policy, we will revise its date. We encourage you to periodically review this Policy to be informed about how we are protecting your information.
By providing personal information to us (including through the use of our website), you acknowledge you have read this Policy, and, to the extent your consent is necessary and valid under applicable law, you consent to the collection, use and disclosure of such personal information by Style Outside the City and any third-party recipients in accordance with this Policy.
What is personal information?
Personal information is information about an identifiable individual, as defined by applicable law. By 'personal information' we mean names, addresses, email addresses, and any other personal information you voluntarily provide, for example by completing an online questionnaire or contact form.
Our website also collects some personal information automatically when you browse our website, such as your IP address and details of the pages that you have visited.
Sensitive personal information
Sensitive personal information includes race or ethnic origin; political opinions; religious or philosophical beliefs; trade union membership; physical or mental health; genetic data; biometric data; sexual life or sexual orientation; and criminal records. We ask that you do not provide sensitive personal information of this nature when using our website.
If you choose to provide sensitive personal information to us for any reason, the act of doing so constitutes your explicit consent, where such consent is necessary and valid under your local law, for us to collect and use that information in the ways described in this Policy or as described at the point where you choose to disclose this information.
Processing
In this Policy, we collectively refer to handling, collecting, protecting or storing your personal information as “processing” such personal information.
What personal information do we process?
We may collect personal information from you in the course of our business, including through your use of our website, when you contact or request information from us, or when you engage our services.
The personal information that we process includes:
Basic information, such as your name (including name prefix or title), the company you work for, your title or position;
Contact information, such as your address, email address and phone number(s);
Financial information, such as payment-related information;
Technical information, such as information from your visits to our website or in relation to materials and communications we send to you electronically;
Identification and background information provided by you;
Personal information provided to us by or on behalf of our clients or generated by us in the course of providing services to them, which may include sensitive personal data; or
Any other information relating to you which you may provide to us.
How we obtain personal data
Below are some examples of how you may provide, and we may obtain, personal information from you:
As part of our business processes including business acceptance, finance, administration and marketing processes,
Contacting us for further information;
Monitoring email communications sent to and from Style Outside the City; and/or
Providing us with business cards or other contact information.
How we use personal information
We may use your personal information to:
conduct administrative or operational processes within our business;
process and respond to requests, enquiries or complaints received by you;
provide services requested by you (including the performance of our contractual obligations to you);
identify services you may be interested in;
communicate with you about our services;
monitor and analyze our business;
form a view of you as an individual and to identify, develop or improve our services and/or products that may be of interest to you and to carry out market research;
to conduct quality and risk management reviews;
to understand how people use the features and functions of our website in order to improve the user experience; and
to send you marketing materials.
Cookies
By using our website, you agree that we can place cookies on your device. If you want to restrict or block any of the above cookies, you should do this through the web browser settings for each browser you use and on each device you use to access the Internet.
You may refuse the use of cookies or withdraw your consent at any time by selecting the appropriate settings on your browser but please note that this may affect your use and experience of our website.
Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognizes that cookie. Cookies are useful because they allow a website to recognize a user’s device, preferences, and generally help to improve your online experience.
As you navigate through and interact with our website, we may automatically collect certain information about your equipment, browsing actions and patterns, including:
Details of your visits to our website, including traffic data, location data, and information about the resources that you access and use on our website; and
General non-personal statistical data about your operating system and browser type.
Collecting this data helps us to improve our website and to deliver a better and more personalized service by enabling us to:
Estimate our audience size and usage patterns;
Store information about your preferences, allowing us to customize our website according to your individual interests;
Speed up your searches; and
Recognize you when you return to any of our website.
Legal grounds for processing
Your local law may require us to set out in this Policy the legal grounds on which we rely in order to process your personal information. In such cases, we rely on one or more of the following processing conditions:
our legitimate interests in the effective delivery of information and services to you and in the effective and lawful operation of our businesses (provided these do not interfere with your rights);
to satisfy any legal and regulatory obligations to which we are subject; or
where no other condition for processing is available, if you have agreed to us processing your personal information for the relevant purpose.
Rights in respect of your personal information
You may be entitled to:
request a copy of personal information we hold about you and how we process it by way of a subject access request;
ask that we update the personal information we hold about you, or correct such personal information that you think is incorrect or incomplete;
ask that we delete personal information that we hold about you, or restrict the way in which we use such personal information;
object to our processing of your personal information, restrict our processing of that information, prevent unauthorized transfers of your personal information to a third party and, in some circumstances, require personal information relating to you transferred to another organization; and/or
withdraw your consent to our processing of your personal information (to the extent such processing is based on consent and consent is the only permissible basis for processing).
We may require further information from you in order to verify your identity before disclosing any personal information to you and we may charge for a request to access your information, if permitted by applicable law.
If you would like to exercise these rights, please contact us by sending an email to: Katie@StyleOutsidetheCity.com.
Marketing Communications
Most of the personal data we collect and use for marketing purposes relates to individuals with which we have an existing business relationship. We may also obtain contact information from public sources, including content made public at social media websites, to make an initial contact with a relevant individual at a client or other company.
Where we are legally required to obtain your explicit consent to provide you with marketing materials, we will only provide you with such marketing materials if you have provided consent for us to do so. We may send you further emails prompting you to refresh your consent from time to time.
You can exercise your right to prevent marketing communications to you by utilizing opt-out mechanisms in emails we send to you. In such cases, we will retain minimum personal data to note that you opted out in order to avoid contacting you again. If you have agreed to receive marketing but then later change your mind and no longer wish to receive marketing, please let us know so we can remove you from our distribution lists.
Our customer relationship management (CRM) databases include personal data belonging to individuals at our clients and other companies with whom we already have a business relationship or want to develop one. The personal data used for these purposes includes relevant business information, such as: contact data, publicly available information (e.g. board membership, published articles, press releases, your public posts on social media sites if relevant for business purpose), your responses to targeted email (including web activity following links from our emails), and other business information included by Style Outside the City personnel based on their personal interactions with you.
Please contact us if you do not wish to receive communications from us or wish to be removed from our internal CRM databases.
If you decide to unsubscribe from a service or communication, we will try to remove your information promptly, although we may require additional information before we can process your request.
When we keep your personal information, we are responsible for keeping an accurate record of the information that you have submitted to us and verified. We do not assume responsibility for verifying the ongoing accuracy of your personal information.
Sharing your Personal Information
We may transfer or disclose the personal information we collect to third-party contractors, subcontractors, and/or their subsidiaries and affiliates. When we transfer personal information, we do so for the purposes for which the information has been submitted, for the purposes listed above, for the administration and maintenance of our website and associated systems, and/or other internal or administrative purposes.
We may for example share personal information with certain trusted third parties in accordance with contractual arrangements in place with them, including:
Our professional advisers, auditors, and insurers;
Suppliers to whom we may, if needed, outsource certain support services (such as word processing, translation, photocopying and document review);
IT service providers to Style Outside the City (including identity management, website hosting and management, data analysis, data backup, security and storage services);
Third parties engaged in the course of the services we provide to clients and with their prior consent;
The third-party providers may use their own third-party subcontractors that have access to personal data (sub-processors).
We only use third party providers that are bound to maintain appropriate levels of security and confidentiality.
We may be required to disclose your information to comply with legal or regulatory requirements; under those circumstances, we will use reasonable endeavors to notify you before we do this, unless we are legally restricted from doing so.
Business reorganization
If in the future we re-organize or transfer all or part of our business, we may need to transfer your information to new entities or to third parties through which the business of Style Outside the City will be carried out.
External Websites/Social Media
Please be aware that the Style Outside the City website may contain links to other sites that are not governed by this Policy. We encourage users to review the privacy policy of each website visited before disclosing any personal information.
Style Outside the City may use social media sites such as Facebook, LinkedIn and Twitter. If you use these services, you should review their privacy policy for more information on how they deal with your personal information.
Security
We have implemented measures to ensure that we keep your personal information confidential and secure and only use it for the specified purposes about which we have informed you. To the best of our ability, access to your personal information is limited to those who have a need to know. Those individuals who have access to the data are required to maintain the confidentiality of such information.
However, the transmission of information via the internet is not completely secure. Although we will do our best to try and protect your information, we cannot guarantee the security of your information transmitted to our website; any transmission is at your own risk.
Data Retention
We will retain your personal information for as long as is necessary to fulfil the purposes outlined in this Policy unless a longer retention period is required or permitted by law.
Our retention periods are based on the requirements of applicable data protection laws and the purpose for which the information is collected and used, taking into account legal and regulatory requirements to retain the information for a minimum period, limitation periods for taking legal action, good practice and Style Outside the City’s business purposes.
We keep contact information (such as mailing list information) until a user unsubscribes or requests that we delete that information. If you choose to unsubscribe from a mailing list or newsletter, we may keep certain limited information about you so that we may honor your request.
Contact information
If you have any questions in relation to this Policy please contact us at:
Email: Katie@StyleOutsidetheCity.com